DOT compliance services for motor carriers
Choose the service that best matches the record, filing, testing, safety or registration issue you need help with.
Service request
Request DOT compliance help
Send the service, state, fleet size and deadline to DOT Compliance Companies at info@dotcompliancecompanies.com.
Driver qualification file support
Driver qualification files should contain the records required for the individual driver and operation, including the driver application, required MVRs, annual driving-record review and other qualification records.
Open service pageDOT drug and alcohol testing help
DOT drug and alcohol testing support can include program setup, consortium or C/TPA services, pre-employment testing, random testing, post-accident testing, refusals, return-to-duty requirements and required records for CDL drivers performing safety-sensitive functions.
Open service pageFMCSA Clearinghouse support
Clearinghouse support can include employer registration, C/TPA designation, pre-employment queries, annual queries, driver consent, violation-reporting questions and return-to-duty status issues.
Open service pageUSDOT and operating authority support
A USDOT Number and FMCSA operating authority are not the same. The registration a business needs depends on its operation, cargo, compensation and whether it operates in interstate commerce.
Open service pageSafety audits, CSA and DataQs
Safety support may involve preparing for an FMCSA audit, reviewing SMS BASIC data and inspection history, organizing corrective-action records or preparing a DataQs Request for Data Review.
Open service pageELD, HOS and driver records
ELD and hours-of-service support depends on driver logs, unassigned driving, edits, supporting documents, exemptions and the period being reviewed.
Open service pageUSDOT biennial update help
A biennial update is used to keep a carrier’s FMCSA registration record current, including company details, mileage, operation information and cargo classifications.
Open service pageBOC-3 process agent support
Form BOC-3 designates process agents to receive legal process on behalf of an entity subject to FMCSA process-agent requirements. For a motor carrier, Form BOC-3 is filed with FMCSA by a process agent on the carrier’s behalf. A broker or freight forwarder applicant without CMVs may file Form BOC-3 on its own behalf.
Open service pageUnified Carrier Registration help
Unified Carrier Registration applies to motor carriers, motor private carriers and certain other transportation businesses operating in interstate or international commerce, subject to applicable exceptions. For a motor carrier, confirm the registration year, USDOT Number and fleet information before completing or correcting a UCR registration.
Open service pageNew entrant safety audit preparation
New Entrant Safety Audit preparation should focus on the records and safety management controls FMCSA may review, including driver qualification, drug and alcohol testing, hours of service, vehicle maintenance and accident records.
Open service pageMock DOT audit review
A mock DOT audit can be used to review selected carrier records and identify apparent gaps before an FMCSA review or internal compliance check. The scope should be agreed in advance and based on the carrier’s actual records.
Open service pageSafety rating change support
A carrier with a proposed or final Conditional or Unsatisfactory safety rating may be able to request a rating change based on corrective action. Supporting work can include organizing the corrective-action explanation and evidence, but FMCSA makes the decision.
Open service pageCSA and SMS data review
FMCSA’s Safety Measurement System uses inspection, violation and crash data to calculate BASIC measures and, where applicable, percentile ranks. Review the underlying data and inspection history before deciding what corrective action is appropriate.
Open service pageDataQs Request for Data Review support
DataQs allows carriers, drivers and other users to submit a Request for Data Review when Federal or State data issued by FMCSA is believed to be incomplete or incorrect. A request should identify the specific record and include relevant supporting evidence.
Open service pageIFTA, IRP and permit support
Fuel tax, apportioned plates and state permit issues depend on where vehicles operate, vehicle weight, trip patterns and the carrier’s base jurisdiction.
Open service pageVehicle maintenance record support
Vehicle maintenance files should reflect the carrier’s actual equipment and include the inspection, repair, maintenance and vehicle-identification records required for the operation.
Open service pageDriver vehicle inspection reports
DVIR and roadside-inspection issues should be reviewed against the vehicle involved, the defects or deficiencies reported, any repair action taken and the requirements that apply to that operation.
Open service pageDOT accident register support
Accident-register support starts by confirming the crash date and location and whether the event meets FMCSA’s accident-recordkeeping definition. Relevant events can include a fatality, bodily injury requiring immediate medical treatment away from the scene, or disabling vehicle damage requiring a vehicle to be transported away from the scene.
Open service pageHazmat compliance support
Hazmat compliance support can include PHMSA registration, hazmat employee training records, shipping papers, security-plan requirements and carrier-specific transportation questions.
Open service pageOwner-operator DOT compliance help
Owner-operators may have responsibilities involving FMCSA registration, operating authority, driver qualification, DOT drug and alcohol testing, the Drug & Alcohol Clearinghouse, hours of service and vehicle records. The requirements depend on the operation and the rules that apply to it.
Open service pageOutsourced safety director support
Outsourced safety support can help a carrier manage records, reviews, reporting and recurring compliance work. The scope should clearly identify which tasks are being handled, how often they are reviewed and what remains with the carrier.
Open service pageDOT compliance checklist planning
A useful DOT compliance checklist should match the carrier’s actual operation and separate registration, driver qualification, drug and alcohol testing, hours of service, vehicle records, safety data and recurring deadlines.
Open service pageDOT compliance audit preparation
Audit preparation should start with the type of FMCSA review or notice involved, the deadline and the records requested. Driver, vehicle, testing, hours-of-service and safety records can then be reviewed against the scope of that specific audit.
Open service pageNo matching services found.